These documents are being finalised. Any details marked “to follow” will be added shortly.
Customer privacy notice
This notice explains what personal information we collect about customers of Capri Mirfield, Capri Newmillerdam and Capri @ The Vine, why we collect it, who we share it with, how long we keep it and what your rights are.
Who we are
Capri Group is the name we use for three restaurants. Each restaurant is run by its own limited company, and that company is responsible for your booking and for any personal information it holds about you.
| Restaurant | Company | Company number | Registered office | ICO registration |
|---|---|---|---|---|
| Capri Mirfield | Capri Mirfield Ltd | 15453883 | 79 Old Bank Road, Mirfield, England, WF14 0HY | ZB789665 |
| Capri Newmillerdam | Kos Kir (Dam) Ltd | 17071063 | Unit 9 Sheepscar Way, Leeds, England, LS7 3JB | (details to follow) |
| Capri @ The Vine | Kos Kir (Vine) Ltd | 17071129 | Unit 9 Sheepscar Way, Leeds, England, LS7 3JB | (details to follow) |
All three companies are registered in England and Wales. Restaurant addresses and phone numbers: (details to follow).
Privacy contact for all three restaurants: (details to follow).
The company that runs the restaurant you book with or visit is the controller of your information for that restaurant.
What we collect
When you book, we collect your name, phone number, email address, the date, time and size of your booking, and any notes you add. Notes can include allergies or dietary needs.
If you pay a deposit for a large party or private hire, we take payment over the phone. We do not keep your card details.
When you pay your bill, your order and payment are recorded on our till system (Lightspeed). Card payments are handled by our card payment provider, and we never see or keep your full card number.
When you visit, our CCTV records video images of people inside and around the restaurant. It does not record sound. See our CCTV policy.
If you use our free customer Wi-Fi, you accept our Wi-Fi terms on a sign in page. We do not ask for your name, email address or phone number. The Wi-Fi equipment records technical details about your device, such as its device identifier (MAC address), when it connected and how much data it used. See our Wi-Fi terms of use.
If you buy a gift voucher, make a complaint or contact us, we keep the details you give us.
Why we use it and our lawful basis
| Purpose | Lawful basis |
|---|---|
| Taking and managing your booking, deposits and private hire | To carry out our agreement with you |
| Allergy and dietary notes, so we can serve you safely | Allergy information can be health information. We use it only because you have chosen to give it to us for this purpose (your explicit consent), and only for your visit |
| Sending you offers and news | Your consent, given by ticking the marketing box when you book. You can withdraw it at any time |
| CCTV | Our legitimate interest in keeping customers, staff and premises safe and in preventing and detecting crime |
| Customer Wi-Fi | Our legitimate interest in providing a safe, secure Wi-Fi service and in meeting our legal obligations if the police or other authorities ask about misuse |
| Keeping financial records, including deposits and gift vouchers | Legal obligation |
| Dealing with complaints and legal claims | Our legitimate interest in resolving them |
Marketing
We only send you marketing if you tick the consent box when you book online. The box is not ticked for you. You can unsubscribe using the link in any message, or by contacting us.
Who we share it with
We do not sell your information. We share it only with organisations that help us run the restaurants, and only what they need:
| Who | What for |
|---|---|
| Togo | Our online booking system, which also sends marketing to customers who have opted in |
| Global Payments | Card payments |
| Lightspeed | Our till system, which records orders and payments |
| Microsoft | Our business email and office systems (Microsoft 365) |
| Leeds IT Services Ltd | Manages our IT, email security, network and customer Wi-Fi |
| Our accountants (details to follow) | Accounts and tax |
We may also share information with the police or other authorities where the law requires or allows it, for example CCTV footage to help with a crime.
(details to follow)
How long we keep it
| Information | How long |
|---|---|
| Booking details and notes | (details to follow) |
| Marketing consent and contact details | Until you unsubscribe or withdraw consent |
| CCTV recordings | About 30 days, after which they are overwritten automatically, unless they are needed for an incident, claim or police investigation |
| Wi-Fi technical logs | Only as long as needed to run and protect the network, unless needed for an investigation |
| Deposit, payment and gift voucher records | At least six years, for tax purposes |
| Complaints | (details to follow) |
CCTV
We use CCTV at our restaurants to keep customers, staff and premises safe. Cameras record video only, not sound. Recordings are kept on a secure recorder at each restaurant and can be viewed only by restaurant managers and directors, on site or through a secure, password protected app. Signs are being put up at each restaurant to show where CCTV is in use. Full details are in our CCTV policy.
Your rights
You have the right to ask for a copy of your information, to have it corrected, to have it deleted, to restrict or object to how we use it, and to ask for it to be moved to another organisation. Where we rely on your consent, you can withdraw it at any time. You do not usually have to pay, and we will reply within one month. For complex requests we may extend this by up to two further months, and we will tell you if we do. Our data procedures explain how we handle requests.
To use any of these rights, contact our privacy contact at (details to follow).
Complaining to the ICO
If you are unhappy with how we have handled your information, please contact us first. You can also complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint, or by phone on 0303 123 1113.
Changes
We will update this notice if anything changes. The date at the bottom shows when it was last updated.
Last updated: 3 November 2026